If you’re still tracking time manually in your business, you’re missing out on a multitude of benefits including:

• Paying staff fairly and give your team better visibility of their pay, hours and absences
• Reducing tardiness and time theft
• Saving your management, HR and payroll teams hours of admin time
• Better planning of space and production through accurate attendance data
• Legal compliance with working time directive and other labour law requirements
• Cost management and client billing accuracy

You can read more on the benefits of clocking in solutions here

We know you want a price straight away! But the right solution for you depends on many different considerations.

The size of your site, whether you’re a multi-site operations, the number of employees, the types of devices and the complexity of your shift and employee patterns all determine how much your time and attendance solution will cost.

The best plan is to get in touch and start with an initial consultation where we will start to help you narrow down which will be the best time tracking solution for your business.

Selecting the right system will depend on whether you are single site, hybrid workers, or field based. It will also depend on shift patterns and complexity of your working week.
Are you looking to address a specific issue or do you want generally better visibility and to save time?
Budget is of course also a factor, and systems range from simple fob/ card options (with less accountability) to biometric time and attendance which delivers you unfalsifiable data and are probably more affordable than you think!
Read more on this subject in our comprehensive article Which is the Best Clocking in Machine for My Small Business?

Or even better, get in touch with us for some expert advice!

Also known as a time clock or punching in clock, these devices record pertinent events throughout the employee’s day. Recording the start of their shift, break times, and the time they leave work.
Originally mechanical devices, they can now be activated using a range of tokens, from a card or fob, to a fingerprint, face or mobile. When coupled with time and attendance software, they give employers an accurate record of time worked which helps them stay compliant and pay their team fairly.

It is a legal requirement that unless an employee has ‘opted out’, they should not work more than 48 hours a week on average – normally averaged over 17 weeks. This law is sometimes called the ‘working time directive’ or ‘working time regulations’.

As an employer you must be able to prove that your team haven’t worked over 48 hours per week if they haven’t opted out. This essentially means that you have a record of the hours they have worked to prove they haven’t done over 48.

Any new time and attendance system implementation should be accompanied with clear information and explanation for your team.

It’s important that they know why you are implementing this and the benefits of more transparent reporting, easier absence requests and more.

You should conduct a data privacy impact assessment to be compliant with the GDPR regulations.

Biometric time and attendance require the employee to be enrolled in the system, by being enrolled they are consenting to use the system. Employees should have the right to request an alternative method of clocking in.

Provided the steps above are followed and reflected in your employee handbook, records can be used in disciplinary processes.

The technology and encryption levels are acceptable for GDPR purposes. The management and implementation of T&A systems and the compliance of such is determined by your management team and processes.

Essentially, we provide a system that is designed to be GDPR compliant, but we cannot enforce you using it compliantly. If you don’t set complex passwords or lock down access to key, mandated personnel for example, then you wouldn’t be following the principles of GDPR. This would be a process failure rather than a technological one.

We advise all our customers on their responsibilities and have templates that will help you communicate to your team.

You have four effective types of time clocks:
Traditional punch clocks (we’re talking paper card not plastic)
Digital Time Clocks
Biometric Clocking In Machines
Mobile and Web Based Clocks
Find out the features of these in more detail on our FAQ page.

The headline factors that you should think about when starting to scope out your new time tracking system include:

• Ease of Use
• Support and Maintenance
• Compliance
• Reporting and Analytics
• Budget
• Integration
• Scalability

We delve into more detail around these factors in Choosing a Clocking in System on our FAQ page.