Track Time and Attendance
Save money using biometric ‘clocking in’ machines
Save time and improve productivity with biometric face and fingerprint clocking in machines
Are you still tracking time and collating hours manually? Automated time and attendance systems will change your life! By reducing manual data entry, you’ll reduce errors and save hours of management time alone as well as ensuring compliance with the Working Time Directive requirements.
Track Actual Hours worked with Biometric time clocks
Traditional clocking-in machines or punch clocks check only what your employees have in terms of a card or fob and these older systems are subject to abuse and ‘buddy punching’. Persistent unidentified tardiness and extended breaks cost businesses millions of pounds annually. Save by paying for the hours and minutes actually worked, rather than overestimated totals, by tracking your employees clocking in and out with fingerprint recognition or face scanners.
What are the benefits of facial or fingerprint attendance systems for clocking in?
- They check who a person is; your face or fingerprint is unique to you
- Employees can’t lose or leave their finger or face at home
- They can’t lend it to a colleague
- There are no replacement costs when someone loses their card or fob
- The biometric time clocks record accurately – to the minute
Which Biometric Time and Attendance System is Right for Your Business?
The size of your team, the number of sites and the complexity of your work patterns and business organisation will all influence which is the best time attendance software for your business, and therefore the cost. The old ‘clocking in’ and ‘clocking out’ punch clocks and machines of the past are no longer able to keep track of employees’ flexible timetables, a mobile workforce and hybrid working.
You need a solution that works for you, your managers, and your employees which is simple and easy to use and administer.
Our ‘Clocking in’ machines and solutions now include a range of facial and fingerprint scanners plus a mobile time tracking app for hybrid or remote workers.
OnTimeX
OnTimeM
Optima ID
OnTime+
GPS tracked employee time tracking app
Security Solutions : Discover OnTimeX
Non-contact facial clocking in with optional temperature reading
Security Solutions: Discover OnTimeX
Non-contact facial clocking in with optional temperature reading
Contactless facial access control and time attendance system for today’s world.
Up to 50,000 facial templates and a recognition speed of less than 0.3 seconds. Hygiene masked individual recognition. Anti-spoofing algorithm against print, videos or 3D mask attack.
Optional temperature reading (accurate to +/- 0.3 degrees C) allows you to stop potentially infectious individuals before they mix with the wider workforce and keep your team both safe and working.
Security Solutions : Discover OnTimeM
A portable time and attendance unit for rugged and off-site environments
Security Solutions: Discover OnTimeM
A portable time and attendance unit for rugged and off-site environments
An ideal fingerprint time clock unit for tracking your staff or agency workers when you need a robust and durable mobile solution. Waterproof and dustproof to IP65, with a battery that will last for up to 9 hours depending on usage.
Ideal applications for this biometric time management solution include construction sites, logistics hubs, tracking attendance hours for foreign students, coach and school trips or agency staffing for outdoor events.
Security Solutions : Discover Optima ID
Optima Time provides a combined access control and clocking in solution
Security Solutions: Discover Optima ID
Optima Time provides a combined access control and clocking in solution
Optima ID is an effective biometric time attendance system for simple requirements. Employees ‘clock in’ when they present their finger to the reader, if successful the user’s name will flash up and you’ll hear audible confirmation. Employees can see abridged data by pressing the button on the reader and presenting their finger. Anomalies and errors can be corrected by management, but with a full audit trail. Employees in the field can ‘clock in’ using their mobile, but it will show it was on mobile.
Combined with access control, it’s an all in one solution for smaller businesses.
Security Solutions : Discover OnTime+
Flexible and complete biometric attendance machine
Security Solutions: Discover OnTime+
Flexible and complete biometric attendance machine
The perfect solution for many installations, the OnTime+ reader has easy menu management and at terminal or PC enrolment functionality.
User events: Set your own events such as ‘smoking’, ‘doctor’ or ‘lunch’ breaks, to drill down and gain an accurate picture of working time and break periods.
Visibility for users: Users can check balances, make absence requests and see hours worked on the terminal.
User Capacity: Up to 8,000 fingerprint templates with a verification speed of <1second. Multiverification by user optional.
Security Solutions : Discover GPS tracked employee time tracking app
Employee time clock app for field or hybrid working staff
Security Solutions: Discover GPS tracked employee time tracking app
Employee time clock app for field or hybrid working staff
Hybrid working poses challenges for managers needing to keeping records and compliance with Working Time Regulations. Your team can clock in when working from home or in the field on the mobile app.
Remotely access time and attendance data from anywhere in the world*. Review who’s on site, off-site, receive alerts and stay informed. Check occupancy reports and authorise absence when off-site.
Employees can clock in using the mobile app; GPS location is recorded and there is the option to require a photo. A double verification for scheduled visits to clients.
Staff can make absence requests and check their hours worked.
Save Time and Improve Efficiency with clocking in and out HR software
OnTime is intuitive and clear time attendance software that lets you manage your employees’ working hours and movements with ease:
Full reporting suite, examples include:
- Roll Call Reporting
- Tardiness
- Exceptions and alerts for anomalies
- Time clock cards for individual employees and departments.
- Overtime
- Full management reporting suite for super-users.
Month-end collation of hours becomes simple and quick, eliminating hours of wasted admin time.
Rotas: complete your rotas in the time and attendance management software. Create and publish schedules online.
Manage absence; define types of absence, manage requests and entitlements all in one place.
Absence workflows: track time-off requests, approvals and holidays.
Hybrid Working & Time Tracking on the Go
Manage remote workers with GPS tracked ‘clocking in’ via their mobile. Options include a photo requirement.
Easy audit trails if required for customers or HR purposes.
Adhere to the Working Time Directive and EU Regulations by proving that employees are not exceeding set hours and are taking required breaks when working from home or in the field.
Can you prove hours worked currently? If not, you could be risking a fine or employee tribunal.
Why should you choose Almas Industries’ Biometric Time and Attendance solutions for your business?
We have been installing biometric systems in UK and Irish businesses with between 5-50,000 businesses for over 16 years and are part of the Almas Industries Group with over 30,000 installations across Europe.
Our expert Security Consultants guide you through the process of discovering which clocking in method is best for your sites, business and employees.
HOW DO WE DO IT?
01
Business Consultation
We offer a comprehensive, free, no-obligation consultation prior to quoting, to ensure we understand your business’ requirements.
This could start with a phone or teams call, but will require a site visit to identify appropriate locations for the biometric timeclocks.
02
Tailored Quote
Our Security Consultants will then determine the right solution for your Time and Attendance needs and then build the quote around your requirements.
We offer leasing and outright purchase options, with full support and maintenance if required.
03
Implementation
A scoping document is completed with you to map out your requirements.
Our team of Security Engineers install any biometric readers on-site to SSAIB standards.
The Technical Support team configure the system to your initial requirements and train your key users to administer the system.
04
Ongoing Support
Your biometric clocking in system hardware is covered under the terms of your maintenance agreement.
After commissioning, additional or refresher virtual training can be arranged if required as new HR users or managers join.
Start Saving Hours With a Free Consultation
Time and attendance solutions improve productivity and make sure you’re paying the right people to be in the right place, at the right time. Get in touch to discuss which biometric clocking in system could be right for your business.
You can call us on 0333 567 7799(UK) or 01 68 333 68 Opt 2 (IRE) or pop in your details below and we will get back to you quickly.
Here are some commonly asked questions about Time and Attendance software and systems and GDPR considerations
What are The Working Time Regulations and what are my legal responsibilities as an employer?
It is a legal requirement that unless an employee has ‘opted out’, they should not work more than 48 hours a week on average – normally averaged over 17 weeks. This law is sometimes called the ‘working time directive’ or ‘working time regulations’.
As an employer you must be able to prove that your team haven’t worked over 48 hours per week if they haven’t opted out. This essentially means that you have a record of the hours they have worked to prove they haven’t done over 48.
What is Buddy Punching?
Also known as ‘Buddy clocking’, this is the practice of getting a colleague to clock you in rather than doing so yourself. Prevalent with large teams where tardiness may not be noticed and notorious in construction in years gone by where subcontractors’ hours are rounded up or sometimes completely fabricated! The familiarity between junior management and teams can lead to an overstatement of hours due to persistent lateness or extended breaks or off-site appointments.
Persistent Buddy clocking alienates punctual employees that are doing their full hours over time, don’t allow offenders to demotivate your conscientious employees!
Can I use biometric time reporting for HR/ disciplinary investigation purposes?
Any new time and attendance system implementation should be accompanied with clear information and explanation for your team. It’s important that they know why you are implementing this and the benefits of more transparent reporting, easier absence requests and more. You should conduct a data privacy impact assessment to be compliant with the GDPR regulations. Biometric time and attendance require the employee to be enrolled in the system, by being enrolled they are consenting to use the system. Employees should have the right to request an alternative method of clocking in. Provided the steps above are followed and reflected in your employee handbook, records can be used in disciplinary processes.
Are biometric time and attendance systems GDPR compliant?
The technology and encryption levels are acceptable for GDPR purposes. The management and implementation of T&A systems and the compliance of such is determined by your management team and processes. Essentially, we provide a system that is designed to be GDPR compliant, but we cannot enforce you using it compliantly. If you don’t set a complex passwords or lock down access to key, mandated personnel, for example, then you wouldn’t be following the principles of GDPR. This would be a process failure rather than a technological one.
We advise all our customers on their responsibilities and have templates that will help you communicate to your team.
How has time and attendance tracking evolved over the years?
Did you know that time and attendance sheets have been around for over 4,000 years?!
That said, not much then changed until 1890, when jeweller Willard Bundy patented the first mechanical time clock, or punch clock. That’s where we get the modern concepts of ‘clocking in’ from.
Read our articles on the evolution of T&A tracking here
How much to biometric clocking machines cost?
We know you want a price straight away! But the right solution for you depends on many different considerations.
The size of your site, whether you’re a multi-site operations, the number of employees, the types of devices and the complexity of your shift and employee patterns all determine how much your time and attendance solution will cost.
The best plan is to get in touch